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Legal and privacy policy

 

Legal and privacy notice for RJP LLP

RJP LLP takes the protection of your privacy very seriously. We will only use your personal information to deliver the services you have requested from us, and to meet our legal responsibilities.

 

If you contact us through our website

We will not collect any personally identifiable information about you – such as your name, address, telephone number or email address – through our website unless you have provided it to us voluntarily.

 

If you do not want your personal data collected, please do not submit it to us.

 

When you do provide us with personal data, we may use that information in the following ways, unless stated otherwise:

  • We may store and process that information to better understand your needs and how we can improve our products and services.
  • We may use that information to contact you.
  • We may provide other third parties with information about visitors to, or users of, our site.
  • In some cases we may automatically (i.e. not via registration) collect technical information, which is not personally identifiable, when you connect to our site. An example of this type of information is the type of internet browser you are using.

 

Cookies

Cookies are a technology which can be used to provide tailored information from a web site; they can facilitate communication and interaction with the site. You may stop or restrict the placement of cookies on your computer by adjusting your web browser preferences, but this may interfere with some of the functionality of the site.

Cookies will be used for the following purposes:

  • Research and development.
  • User targeting.
  • This data will be used by ourselves and our agents.
  • Cookies are also used to track visitors to our site.

 

How do we collect information from you?

We obtain information about you when you engage us to deliver our services and/or when you use our website, for example, when you contact us about our services.

 

What type of information do we collect from you?

The personal information we collect from you will vary depending on which services you engage us to deliver. The personal information we collect might include your name, address, telephone number, email address, your Unique Tax Reference (UTR) number, your National Insurance number, bank account details, your IP address, which pages you may have visited on our website and when you accessed them.

 

How is your information used?

In general terms, and depending on which services you engage us to deliver, as part of providing our agreed services we may use your information to:

  • contact you by post, email or telephone
  • verify your identity where this is required
  • understand your needs and how they may be met
  • maintain our records in accordance with applicable legal and regulatory obligations
  • process financial transactions
  • prevent and detect crime, fraud or corruption

We are required by legislation, other regulatory requirements and our insurers to retain your data where we have ceased to act for you. The period of retention required varies with the applicable legislation but is typically six years. To ensure compliance with all such requirements it is the policy of the firm to retain all data for a period of seven years from the end of the period concerned.

 

Who has access to your information?

We will not sell or rent your information to third parties.

We will not share your information with third parties for marketing purposes.

Any staff with access to your information have a duty of confidentiality under the ethical standards that this firm is required to follow.

 

Third Party Service Providers working on our behalf

We may pass your information to our third party service providers, agents, subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf, for example to provide specialist services as required. However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes.

Please be assured that we will not release your information to third parties unless you have requested that we do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention and detection of crime, fraud or corruption.

 

How you can access and update your information

Keeping your information up to date and accurate is important to us. We commit to regularly review and correct where necessary, the information that we hold about you. If any of your information changes, please email or write to us, or call us using the ‘Contact information’ noted below.

You have the right to ask for a copy of the information RJP LLP holds about you.

 

Security precautions in place to protect the loss, misuse or alteration of your information

Whilst we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk.

Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given, or where you have chosen, a password which enables you to access information, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

Your data will usually be processed in our offices in the UK. However, to allow us to operate efficient digital processes, we sometimes need to store information in servers located outside the UK, but within the European Economic Area (EEA). We take the security of your data seriously and so all our systems have appropriate security in place that complies with all applicable legislative and regulatory requirements.

 

Your choices

We may occasionally contact you by post, email or telephone with details of any changes in legal and regulatory requirements or other developments that may be relevant to your affairs and, where applicable, how we may assist you further. If you do not wish to receive such information from us, please let us know by contacting us as indicated under ‘Contact information’ below.

We will send you a monthly Livewire newsletter by email, to keep you updated on taxation and financial developments. If you do not wish to receive such information from us, please let us know by contacting us as indicated under ‘Contact information’ below, or by unsubscribing from the monthly email.

 

Your rights

Access to your information: You have the right to request a copy of the personal information about you that we hold.

Correcting your information: We want to make sure that your personal information is accurate, complete and up to date and you may ask us to correct any personal information about you that you believe does not meet these standards.

Deletion of your information: You have the right to ask us to delete personal information about you where:

  • you consider that we no longer require the information for the purposes for which it was obtained
  • you have validly objected to our use of your personal information – see ‘Objecting to how we may use your information’ below
  • our use of your personal information is contrary to law or our other legal obligations

 

Restricting how we may use your information:

In some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information about you that we hold or assessing the validity of any objection you have made to our use of your information. The right might also apply where there is no longer a basis for using your personal information but you do not want us to delete the data. Where this right is validly exercised, we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.

Please contact us in any of the ways set out in ‘Contact information’ below if you wish to exercise any of these rights.

 

Changes to our privacy notice

We keep this privacy notice under regular review. Paper copies of the privacy notice may also be obtained from partners@rjp.co.uk.

 

Contact information

Simon Paterson sp@rjp.co.uk

Lesley Stalker las@rjp.co.uk

We can also be contacted at our registered office 2 AC Court, High Street, Thames Ditton, Surrey. KT7 0SR or on

020 8339 1930

 

General disclaimer

The illustrations and information presented is produced for the general information of visitors to this web site. It is based upon our understanding of current legislation and is correct at the time of going to press. Visitors to this site should contact us or their own advisors before taking any specific action based on the information shown on this site. No responsibility can be accepted for any use made of the illustrations or information presented on this site.

Whilst every effort is made to ensure the accuracy of information contained herein, we cannot accept liability for any reliance placed on any article included on this web site. We advise you to contact us or your advisor before acting on any information seen on www.rjp.co.uk.

If you are unable to agree with any of the above statements we recommend that you discontinue your use of this site.

 

Linking to the RJP website:

You do not have to ask permission to link directly to pages hosted on this site. We do not object to you linking directly to the information that is hosted on our site. However, we do not permit our pages to be loaded into frames on your site.

 

Links to external websites:

RJP LLP is not responsible for the contents or reliability of any other websites to which we provide a link and does not necessarily endorse the views expressed with them. Listing should not be taken as endorsement of any kind. We cannot guarantee that these links will work at all times and have no control over the availability of the linked pages. In particular RJP LLP is not responsible for any privacy policies on external websites and we are not responsible for the direct or indirect consequences of you linking to any other website from this website.

 

Intellectual property rights:

© 2018 RJP LLP: The copyright in this website and its content belongs to RJP LLP.

This website contains material, the intellectual property rights of which are owned by or licensed to RJP LLP without limitation, including but not restricted to: the text, computer code, artwork, photographs, images, audio material, video material, audio-visual material and podcasts. Reproduction is prohibited other than in accordance with the copyright notice which forms part of these Terms.

 

Copyright notice:

Any redistribution or reproduction of part or all of the contents of the website or any material in which RJP LLP owns copyright in any form is prohibited other than the following:

  • you may print or download to a local hard disk, extracts for your personal and non-commercial use only;
  • you may copy the content to individual third parties for their personal use, but only if you acknowledge the website as the source of the material

All other rights are reserved and for the avoidance of doubt, you must not:

  • sell, rent or sub-license material from the website;
  • reproduce, duplicate, copy or otherwise exploit material on this website for a commercial purpose;
  • partake of the automated or systematic mining of data from this website;
  • edit or otherwise modify any material on the website; or

 

General:

Unauthorised use of this website or any of the intellectual property rights held by RJP LLP may give rise to an injunction and to a claim for damages and legal costs and may be a civil and/or criminal offence.

If you become aware of any material on this website that you believe infringes your or any other person’s copyright, please report this by email to partners@rjp.co.uk or by post to RJP LLP, 2 AC Court, High Street, Thames Ditton, Surrey KT7 0SR

These Terms will be governed by and construed in accordance with English law and any disputes relating to these Terms will be subject to the exclusive jurisdiction of the courts of England and Wales.

 

Company No. OC323740

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